QuickBooks® Merchant Service for PCs

Process credit cards through QuickBooks

Enter payment data into the Receive Payment screen as you normally would. Simply click the box titled "Process Credit Card When Saving" to charge your customers credit card. You can also record and process credit card transactions through the Sales Receipts and Credit Memo screens in a similar fashion.

Enter Credit Card Information

After entering the amount of the sale on the Receive Payment screen, you will be prompted to enter your customer's credit card information. Once this is done, simply click submit and the credit card will be processed right in QuickBooks.

View & print receipt

After the transaction is approved, payment receipt is shown that can be reviewed and printed. You can also void an erroneous transaction right off the displayed receipt window.

Reconcile transactions easily

QuickBooks Merchant Service batches undeposited credit card payments and tells you whether or not the funds have been deposited into your bank account so you can keep your bank balance in QuickBooks more accurate.

Keep track of merchant account expenses

Download MasterCard/Visa processing fees as well as service fees. QuickBooks makes it easy to assign fees to appropriate expense accounts so your records are more accurate and up to date.

Keep track of fees

For deposits that are funded to your bank account net of processing fees, use the Fee Calculator to keep track of the fees associated with these payments.

Easily search and report on transactions and deposits

Use the Merchant Service Center search and reporting feature to research your credit card transactions and deposits.

Authorize a credit card payment and capture the funds at a later time.

Starting with QuickBooks 2008, you can validate and pre-authorize funds on a customer's credit card at practically no cost.⁴ Return to charge the card for the final amount at a later time, after the transaction has been completed.