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By Kelly McIntyre on March 3, 2022 minute read

Top 5 reasons businesses move to the cloud

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Small business owners shoulder an enormous amount of responsibility.

You are employers, stakeholders, risk-takers and jacks-of-all-trades—and, needless to say, you wear a variety of hats.

These days, there’s even more pressure on small business owners to manage it all. The last two years have been wrought with challenges and unforeseen, “unprecedented” circumstances. Small businesses had to adapt to mask mandates and pivot their business models to adjust to shutdowns.

At the very beginning of the pandemic, we at Right Networks started hearing from more and more businesses who had been forced to work remotely. They’d heard that cloud-hosting technology helped other businesses become more flexible, collaborative and efficient before the pandemic—but in March 2020, new challenges emerged. (In 2020 alone, 61% of businesses migrated their workloads to the cloud!)¹

Small businesses didn’t want cloud technology for just its ability to make working from anywhere possible—they needed it—and for so many reasons beyond its remote access features.

In this post, we’re sharing why businesses needed, and still need, cloud-hosting technology. Keep reading for the top five reasons businesses move to the cloud.

1. To gain remote access

Before the pandemic, cloud-hosting technology served as a safer way for small business employees to work from anywhere.

Employees used the cloud when traveling to clients’ offices, working from home, from the office and anywhere else work took them. QuickBooks® Desktop became mobile—because no matter where they worked from, or what device they worked on (i.e., phone, laptop or tablet), they could still access the QuickBooks Desktop program they were used to, with those same excellent features.

Now, all of that mobility is still possible, but accessing software and applications from anywhere has taken on a different importance. Cloud-hosted users gain continuity. Even if you don’t know where you’re going to work from one day to the next, you can pick up your laptop (or phone or tablet) and log into your cloud environment.

While there are a few cloud-hosting providers to choose from, Right Networks is the only provider working with your most essential tax and accounting applications—such as, Intuit QuickBooks, Lacerte, ProSeries and Drake Tax.

2. To eliminate the hassle of IT

Cloud providers manage the hardware on which your data and applications run.

Depending on the size of your business, you may have to employ a staff of information technology people internally, or you may use an outside managed IT provider. If you work for a small business, it’s most likely the latter. And, chances are, the outsourced technology provider appears once in a while to fix something that’s broken. That may have been an okay approach to IT service 20 years ago—but not today.

The world of networking, hardware and software support has become vastly more complicated. Today’s servers are machines that need continuous maintenance and upgrades in order to work effectively. Devices are now used to run different operating systems and software applications.

After moving to the cloud, the applications and data you access are now located in the cloud provider’s environment. With the cloud, you no longer have to install or maintain any software on local machines and servers.

Your security, updates, backups and maintenance are handled by experts. You simply need to focus on your business.

Accounting firms that stay rooted in pure on-premises technology approaches are almost certain to fall behind their cloud-enabled competitors.

2022 State of Accounting Firms Trends Report, CaseWare®

3. To minimize risk

Regardless of where they’re located, businesses are often exposed to events that could cause data loss.

From minor mishaps like spilling your coffee on your computer to natural disasters and security risks, there’s a lot to protect against when it comes to your business.

For this reason, the recommends businesses secure their internet access, provide firewall security for internet connections, protect information, computers and networks from cyber attacks, and make backups of important business data and information. Should anything catastrophic occur, important business information will be intact and accessible from anywhere.

If you’re maintaining data in your office—particularly if the data is essential to you and your clients—you’re exposing yourself to the risk that this data might also be lost. Storing this data in the cloud mitigates this risk.

Cloud providers have extremely secure facilities that are built to withstand potential natural and other disasters. More importantly, these providers have regular backup and loss prevention procedures to ensure that your data is stored in multiple locations and is safe from these potential problems.

4. To grow business

Moving your internal infrastructure to the cloud cuts overhead—plain and simple.

After moving to the cloud:

  • You don’t have to worry about buying new servers and updating operating systems.
  • You can forget about upgrading your networks, installing the latest wiring or maintaining software that allows your employees to access data remotely.
  • You’re no longer the victim of failed hard drives, overheated processors, bad memory chips or fried motherboards.

All of these problems are now owned by your cloud service provider, and their job is to take care of these problems behind the scenes, without you knowing it, and for a fee that is likely much lower than the costs you would incur for replacement, services and downtime.

While some days you may feel like the IT professional, you ultimately started your business with intentions to grow. Cloud-hosting technology eliminates IT hassles and provides businesses with anytime, anywhere access, freeing up small business owners to focus more time on what matters: Setting long-term goals and growing their business.

5. To prepare for the future

By adopting this technology now, you can prepare to remain competitive in your marketplace in the years to come.

When the cloud was still in its infancy, many wondered if companies would recognize its benefits and trust their data to be maintained by outside companies. That question has since been answered.

The professional world has embraced the cloud—as evidenced by this staggering statistic from CaseWare’s 2022 State of Accounting Firms Trends Report:

65% of all surveyed accounting firms plan on adopting cloud technologies within the next 12 to 24 months.

And that statistic doesn’t include the users already leveraging cloud technology. It used to be that being in the cloud was for outliers. Today, the opposite is true.

Your clients and customers demand their data to remain safe and in the hands of professionals that know how to maintain, deliver and secure it. They expect you to recognize the cost benefits of cloud computing and reflect those savings. They expect that you’re current with technology and not operating your business the same way you did a decade ago.

Cloud applications, hosted systems, managed servers and providers are the norm nowadays. To remain competitive, you’ve got to make sure your technology infrastructure is up to date.

Suffice it to say: If you’re a small business, the cloud is your future workspace.

Why aren’t you in the cloud yet?

After reading through the cloud’s many security, reliability, accessibility and cost benefits—the question remains: Why aren’t you in the cloud?

You need it. Your employees need it. Your customers and clients deserve it. Everyone benefits from the cloud. Need more information? Give us a call or sign up for a no-pressure, cloud discovery appointment.

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