Most people would be hard-pressed to describe the difference between an accountant and a bookkeeper.
While these financial roles share common goals, they support different stages of the accounting process. As a business owner, it’s important to know the difference.
In this post, we’ll review:
Accounting is the process of keeping financials for a company by recording, summarizing, analyzing, advising and reporting. Certified Public Accountants (CPAs) usually perform accounting and assurance tasks.
Bookkeeping is the record-keeping part of the process in which all financial records of a business, including day-to-day transactions, are recorded and stored in a database. Bookkeepers don’t require a license but can choose to obtain a certification. The required certifications or licenses usually depend on where the individual, or the individual’s employer, is located.¹
Bookkeepers’ and accountants’ work often overlap, as bookkeeping is a part of the accounting process.
A bookkeeper records and classifies a company’s daily financial transactions (e.g., sales, payroll, payment of bills, etc.). Their focus is on accurate record keeping and summarizing data, and less focused on interpreting the data and analytics.
An accountant builds on the information provided to them by the bookkeeper. Typically, they’ll:
The records reported by the bookkeeper will determine the accountant’s advice to leadership, and ultimately, the health of the business overall. Each piece of the financial process is just as important as the next.
It’s important to understand whether you need to hire a bookkeeper or an accountant. This choice primarily depends on the industry and the level of expertise required.
A bookkeeper is generally:
However, if you need insight and advice on how to better operate your business at scale…you will need help from an accountant.
Here are some industry-related questions to consider when making your decision:
Industries that work with complex financial systems and high-volume transactions require accountants (i.e., government agencies, colleges, hospitals, etc.).
A knowledgeable and skilled bookkeeper with years of experience and first-hand knowledge of accounting applications is—most likely—more qualified to run the books for your business than a recent accounting major graduate.
Keep this in mind when filtering applications; try not to judge applicants based on their education alone.
Consider these questions when reviewing a candidate:
In 2023, offering client accounting and advisory services is a must.
It’s never too early to engage an accounting professional. Business owners, who hire financial support in the early stages of their growth, rarely regret it…if ever!
An accounting professional can help you create a plan, ultimately saving you time and money in the future. And having the support of a bookkeeper will free up your time, allowing you to focus on what matters: Your business.
Choose what makes the most sense for your type of business. And simply pivot if—or when—you need to hire the other.
Whether you choose a bookkeeper or accountant, give them the cloud.
Working in the cloud helps protect the most critical financial data your company holds, mitigates disastrous cybersecurity events, and ultimately, protects your business’s reputation.
For more information about the cloud’s built-in safeguards, read through some of our latest blog posts on the security of cloud hosting technology.
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